Company Books and Registers

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Every company is required to maintain certain information about the company, its shareholders and officers.  This information is often referred to as the company registers, company books or statutory registers.  Some information is required by law; other registers companies will find useful to maintain.  The registers should be kept at the company's registered office or at a single alternative inspection location that has been notified to Companies House.

  • Register of applications and allotments
  • Register of transfers
  • Register of members*
  • Register of directors*
  • Register of directors' residential addresses *
  • Register of secretaries*
  • Register of mortgages and charges*
  • Register of sealings

*companies are obliged by law to maintain these statutory registers

With the exception of the register of directors' residential addresses, statutory registers must be open to inspection by any member of the company without charge and to any other person on payment of a fee.

A new register, the Register of Persons of Significant Control, will come into force in April 2016.


In addition, every company has to keep records of general meetings, meetings of its directors and of written resolutions.  These form a permanent record of the business transacted and members of the company are entitled to inspect the minutes of general meetings (not directors') without charge.  

Jordans in Scotland can provide a full range of registers and other legal stationery to help you meet your obligations.  Alternatively, you may prefer to let us take care of all your ongoing compliance obligations.  We have a range of services so call us to discuss which suits you best.


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